Metadata Librarian

Stanford University
Stanford, CA
Posted 1 month ago
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Educational Programs and Services (EPS) is home to departments and programs that are central to the educational mission of the Stanford University School of Medicine. We serve all populations of students and trainees who participate in the School's programs: Stanford MD, MS, MSPA, and PhD students; visiting MD students seeking clinical clerkships; postdoctoral scholars and medical fellows; and medical practitioners seeking further professional enrichment. Our goal is to provide a Stanford School of Medicine experience worthy of our students' and trainees' talents, aspirations, and dedication.

Department Information

Stanford University School of Medicine's Lane Medical Library accelerates scientific discovery, clinical care, medical education and humanities through teaching, collaboration, and delivery of biomedical and historical resources. The library is a state-of-the-art medical library within the Medical Student Education group which supports Stanford Medical Center's research, education, and patient care objectives. Lane Library supports its mission to accelerate scientific discovery in part by curating a collection of print and digital knowledge resources relevant to the in-depth research, graduate-level education, and clinical patient care performed by the Stanford Medicine community and its affiliated hospitals and clinics. We are proud of our rich history dating back to 1882.

Job Purpose

Lane Medical Library is seeking a motivated and resourceful Metadata Librarian (Librarian 2) responsible for creation and maintenance of metadata representing Lane Medical Library's digital and physical collections of resources, primarily monographs, databases, digital resources, and other formats as needed. This position provides metadata management expertise and procedural/workflow consistency while monitoring external developments and changing needs to assess and anticipate needed changes and enhancements. This position will also be responsible for creating and maintaining authority records within our cataloging database.

Reporting to the Director of Resource Management, the Metadata Librarian will be responsible for defining and investigating the evolution of metadata workflows, practices, and policies at Lane Library during our migration, transition, and adoption of FOLIO with the greater Stanford University library system. The successful candidate will be responsible for managing the work of metadata staff, including assigning projects and work as necessary, setting goals and priorities, and answering and responding to any metadata related questions.

Duties Include

  • Acts as Lane's metadata expert by answering questions from staff, colleagues around campus, and patrons regarding metadata for all types of library resources, including workflows and processes related to cataloging work at Lane.
  • Responsible for daily metadata and cataloging decisions and workflows, including original cataloging and clean-up of all new materials cataloged by copy catalogers.
  • Responsible for coordinating and running batch edits and batch loading. Captures, creates, and transforms bibliographic and authority metadata in MAchine-Readable Cataloging (MARC) format using various systems, including MARCEdit, batch editing tools in Voyager and later FOLIO.
  • Make recommendations for the upgrade of electronic and manual resource tools.
  • Analyze the technical and access needs for a unit of the library system.
  • Evaluate and make recommendations to management on plans, operations and policies for a library unit.
  • Co-lead in training staff to do cataloging and metadata work in FOLIO, OCLC, and with other tools like MarcEdit.
  • May manage staff or student staff.
  • Other duties may also be assigned

Education & Experience (Required)

Advanced Degree in Library Science or a relevant academic discipline with demonstrated understanding of academic libraries and two or more years of relevant experiences in a relevant library setting or a combination of education and relevant experience.

Knowledge, Skills, and Abilities (Required)

  • Experience with relevant aspects of library operations including understanding of contemporary library practices, trends and emerging technologies.
  • Demonstrated understanding of the broad scope of library operations with ability to understand how their role interacts with the rest of the organization.
  • Ability to work effectively in a team environment and negotiate issues with people from different parts of the library.
  • Ability to identify challenges and opportunities, engage others in their resolution and recommend appropriate courses of action.
  • Demonstrated ability to evaluate online resources in terms of content quality, functionality and user interface issues.
  • Ability to independently perform complex job functions such as collection management reviews, preparation of major exhibits, developing policies for business practices.
  • Consistent display of strong verbal and written communication skills.
  • Demonstrated bibliographic expertise or basic managerial/supervisory skills.


  • Experience in metadata management, including authority control, using relevant standards, Library of Congress classification, MARC formats, and automated library systems.
  • Working knowledge of OCLC and an integrated library system or library platform system, preferably Voyager or FOLIO
  • Demonstrated knowledge and expertise with evolving standards, trends, and issues in metadata
  • Understanding of the application of Medical Subject Headings (MeSH)
  • Experience with MarcEdit, OpenRefine, or other data manipulation tools
  • Knowledge of data mapping and metadata transformation tasks
  • Experience automating batch record updates or changes
  • Knowledge of regular expressions
  • Working knowledge of additional non-English language(s)
  • Demonstrated analytical, organizational, and decision-making skills with an attention to detail
  • Ability to communicate effectively
  • Demonstrated ability to work independently and in a team environment with a diverse population of staff

Physical Requirements

  • Constantly sit, perform desk-based computer tasks.
  • Occasionally stand/walk, reach/work above shoulders, writing by hand, kneel/crawl, climb (ladders, scaffolds, or other).
  • Rarely use a telephone, operate hand controls.

Working Conditions

May work in confined spaces and at height 4-10 feet; be exposed to dust and mold; work extended hours, evenings, and weekends.

Work Standards

  • Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
  • Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors bases on training and lessons learned.
  • Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide,

Why Stanford is for You

Imagine a world without search engines or social platforms. Consider lives saved through first-ever organ transplants and research to cure illnesses. Stanford University has revolutionized the way we live and enrich the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy. Our culture and unique perks empower you with:

  • Freedom to grow. We offer career development programs, tuition reimbursement, or audit a course. Join a TedTalk, film screening, or listen to a renowned author or global leader speak.
  • A caring culture. We provide superb retirement plans, generous time-off, and family care resources.
  • A healthier you. Climb our rock wall or choose from hundreds of health or fitness classes at our world-class exercise facilities. We also provide excellent health care benefits.
  • Discovery and fun. Stroll through historic sculptures, trails, and museums.
  • Enviable resources. Enjoy free commuter programs, ridesharing incentives, discounts and more!

The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.

As an organization that receives federal funding, Stanford University has a COVID-19 vaccination requirement that will apply to all university employees, including those working remotely in the United States and applicable subcontractors. To learn more about COVID policies and guidelines for Stanford University Staff, please visit

Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.

Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.

Additional Information

  • Schedule: Full-time
  • Job Code: 1782
  • Employee Status: Regular
  • Grade: H
  • Requisition ID: 95048

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